International Baccalaureate Diploma Program (IBDP) Coordinator (0.2)

International Baccalaureate Diploma Program (IBDP) Coordinator (0.2)

There may opportunities for the IB Coordinator role to be paired with Maths and/or Science teaching loads within the Secondary school up to 0.8 EFT.

Job Description

The International Baccalaureate DP Coordinator carries out effective leadership and administrative functions of the IBDP Program; works closely with leadership in supporting the educational development of students and staff; and promotes parent and community awareness of the program.

Key Relationships

  • Reports to Principal
  • Collaborates with the Vice Principal supporting IBDP program
  • Coordinates with the person responsible for timetable regards the timetable schedule for IB
  • Coordinates with the Operations Manager on matters of budget and compliance
  • VCAA – VASS Coordinator
  • Pamoja – Site Based Coordinator
  • Coordinates with the Careers counsellor regards VTAC registrations and Tertiary applications

General Duties

  • Record all communication, forms, documents, and reports from the IB.
  • Record and distribute all IB publications, where necessary.
  • Contribute to the promotion and development of the IBDP both within and outside the School.
  • Regularly update faculty and administration on IB matters related to the IB Diploma Programme and all new/revised IB Diploma Programme publications, through regular IB meetings and correspondence.
  • Attend conferences, workshops, and IB Coordinator Network meetings.
  • Ensure that appropriate textbooks and resources are made available.
  • Organise and moderate internal assessment according to the Diploma criteria.
  • IT administration for IBIS, ManageBac LMS, SharePoint IB Curriculum documentation and Sentral Reporting platform for IB.
  • Participate with school leadership on curriculum and assessment within school and the IBDP.
  • Carry a teaching load in the IBDP.
  • Set and monitor goals to improve IB student retention rates and IB exam results.
  • Manage the IB Diploma Program budget.
  • Remain current in knowledge of IB instructional and programmatic developments and current
  • educational practices
  • Assist in the recruitment of new students to the program through information sessions, and in the preparation of marketing materials.
  • Provide regular verbal and written feedback to Principal regarding program implementation for
  • purposes of growth and improvement.
  • Ensure the Careers counsellor has a clear understanding of IB course selection requirements.

Teaching and Leadership

  • Model effective, research-based instructional strategies.
  • Promote a collaborative culture reflective of an IB school.
  • Collaborate on curriculum development in Year 10 as preparatory years for Diploma
  • Program entry.
  • Ensure that all teachers are suitably qualified and trained in accordance with IB requirements.
  • Conduct regular meetings with IB teachers.
  • Provide support and information to teachers new to the IB, especially in pedagogy and assessment.
  • Oversee the five-year review.
  • Coordinate participation in Diploma workshops and professional learning.
  • Inform all concerned about assessment procedures and deadlines.
  • Prepare timelines for submission of work to the IB.
  • Facilitate outcome-based collaborative planning, professional development and meetings for
  • teachers to develop teacher capacity.
  • Coordinate with student welfare counselling
  • Collaborate with staff on creation of the master schedule.
  • Coordinate IB diploma program schedule and events in support of the school master schedule


  • Ensure all students are clear about the requirements associated with the IB Diploma Program
  • Inform Year 10 students about IB Diploma requirements.
  • Advise students on subject selection.
  • Monitor students’ progress and coordinate support for those experiencing difficulty.


  • Provide comprehensive information to parents about the Diploma Program and the School’s milestones.
  • Organize parent meetings to:
    • Advise parents on the suitability of the IB Program for their child(ren).
    • Inform parents about the requirements of the IBDP.
    • Notify parents about their child(ren)’s progress.
    • Keep parents apprised of their student’s progress in all subjects, the Extended Essay, and the CAS program.


  • Ensure that students are registered for examinations.
  • Ensure conduct of examinations (written and oral) and visiting examiners.
  • Ensure that all internal assessment materials are sent to respective examiners.
  • Send examination answer scripts to IB examiners on time.
  • Report examination irregularities.
  • Organise distribution of results.
  • Work with school leadership to analyse results and adjust program delivery as necessary.

Closing date: 27th May 2022.

Applications and enquires to Principal Glenn Hood –